Records review loop

A records review loop is the recurring pass where you check your saved records, promote the ones that have earned trust, update what went stale, and clear out what no longer matters. Without it, a knowledge base fills with half-checked notes and outdated facts that the assistant will happily cite as if they were current. Say you keep a record marked active that reads "the team meets Tuesdays." Six weeks later the meeting moved to Thursdays, but the record still says Tuesday, so every brief the assistant writes from it is wrong. A review pass catches that record, marks the old one superseded, and writes the corrected one in its place. You tell the assistant to walk the records due for review and flag each one as active, superseded, or archived so you decide rather than letting them drift.

Builder example

If your assistant answers from your own records, the quality of those answers tracks the quality of the records, and stale entries are the failure that shows up in production. A support assistant that pulls from an old policy note will confidently quote a rule that changed last quarter. Give each record a review date and a status, then have the assistant gather everything past its date so you can promote, correct, or retire it. The loop is what keeps an answer that cites your records from citing a record nobody has looked at in a year.

Common confusion: A review loop is the recurring pass over many records, while a single review of one record is just one step inside it. Reviewing the meeting note you saved this morning is one action; the loop is the standing rhythm that brings every record back around on a schedule so none of them quietly age out of date.